Code of Conduct Development & Training
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Our expertise in crafting Codes of Conduct and conducting related training for public and private organizations is invaluable in establishing clear guidelines and expectations for ethical behavior and professional conduct. These codes serve as a central reference point for employees and vendors, guiding their actions and decisions while aligning with the organization's core values, vision, and commitment to high standards of integrity and honesty.
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HOW WE HELP
Comprehensive Coverage of Ethical and Legal Policies
We will ensure that the Code of Conduct addresses a wide range of topics relevant to ethical and legal compliance. This includes ethical standards, diversity initiatives, harassment policies, conflicts of interest, political and charitable activities, health and safety regulations, and information technology policies. By covering these areas comprehensively, the code provides clear guidance to employees and vendors on expected behaviors and responsibilities.
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Prevention of Policy Violations
The Code of Conduct serves as a preventive measure against policy violations and unethical behavior by providing clear guidelines and expectations. By outlining acceptable conduct and prohibited behaviors, the code helps mitigate the risk of employees and vendors inadvertently violating policies, laws, or regulations, thereby safeguarding the organization's reputation and minimizing legal risks.
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Promotion of Organizational Values and Industry Norms
Our approach ensures that the Code of Conduct reflects the organization's values and industry norms, fostering a culture of integrity and accountability. By aligning the code with organizational values and industry best practices, employees and vendors are more likely to embrace and internalize the principles outlined in the code, leading to greater adherence and compliance.
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Educational Tool for Stakeholders
The Code of Conduct and related training serve as educational tools for both internal stakeholders (employees) and external stakeholders, including vendors and partners. By clearly articulating the organization's policies and expectations, the code and training sessions help stakeholders to better understand the legal and ethical framework guiding decision-making processes, fostering transparency and trust.
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Responsive to Evolving Needs
Our approach ensures that the Code of Conduct remains relevant and responsive to evolving legal and ethical standards, as well as changes within the organization and its industry. Regular reviews and updates to the code allow for adjustments to be made in response to new regulations, emerging issues, or feedback from stakeholders, ensuring its continued effectiveness over time.
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PDG’s services in drafting Codes of Conduct and conducting related training play a critical role in promoting ethical behavior, legal compliance, and accountability within organizations. By providing clear guidance, aligning with organizational values and industry norms, and fostering transparency and trust, the Code of Conduct serves as a cornerstone of integrity and responsible business practice.
Our Code of Conduct Development & Training team
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Anita J. Ponder, one of the nation’s leading attorneys and consultants, is at the helm of Ponder Diversity Group LLC (PDG), a legal consulting firm she founded and manages. With over three decades of experience, Anita's work encompasses strategic legal guidance and advocacy for a diverse range of clients, including government agencies, large corporations and nonprofit organizations, with a focus on small, disadvantaged, minority and women businesses enterprises and diverse employees on government contracts. Her legal expertise includes government contracts, supplier and workplace diversity, and grant writing and administration in the industries of construction, transportation, education and cannabis licensing.
Ms. Ponder’s notable accomplishments include: conducting DEI assessments, strategies and training; identifying DEI best practices nationwide; grant writing, administration and technical services; developing and implementing DBE/MBE/WBE, social equity and technical assistance programs; developing and implementing a small business certification initiative; preparing a 50-state memorandum on government procurement and bidding requirements; and organizing and chairing the Government Contractors Business Forum, a business group for established government contractors to assist them compete more effectively in the governmental marketplace.
Prior to leading PDG, Ms. Ponder was a partner and government contracts lead at some of Chicago most prestigious law firms, including Quintairos, Prieto, Wood & Boyer, the nation’s largest minority and women-owned law firm, as well as Seyfarth Shaw, Drinker Biddle & Reath, and Quarles & Brady. At these firms, she represented the State of Illinois, Cook County, the City of Chicago and its sister agencies, and several other government agencies outside of Illinois. She also represented a number of government contractors and consultants, including many of the top firms in the construction and transportation industries in Illinois. Prior to private practice, Ms. Ponder worked for Chicago Mayor Harold Washington in the Departments of Public Works and Procurement Services and provided legal support to his supplier diversity and workplace diversity leadership teams.
Ms. Ponder’s educational background includes a Juris Doctor degree from the University of Florida College of Law and a Bachelor of Arts in Public Administration and Political Science from Fisk University. Her legal acumen, coupled with her effective community engagement and diversity advocacy, has earned her numerous awards throughout her career. She has also published several legal articles, been the featured speaker and has made television and radio appearances to discuss a range of government contracting and diversity topics. Ms. Ponder’s professional journey reflects her dedication to leveraging legal expertise to advocate for equitable business practices and to empower underrepresented communities in the governmental and business sectors. Her work not only contributes to the legal field but also to the broader goal of creating inclusive and diverse environments in business and government.
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Emmett Haq is a writing specialist who has honed his skills in a wide range of positions across wildly varying fields. His professional path has included stints in copywriting, copyediting, archival work, tutoring, lecturing, grant writing, and more—all guided by his lifelong interest in social justice, strong desire for marginalized groups to claim a seat at the table, and personal passion for history and education.
Mr. Haq’s 14 years of writing-related experience began during his undergraduate years while he pursued a BA in English at Medaille University, where he interned and subsequently joined the editorial team at Starcherone Books (a publisher of experimental fiction then based in Buffalo, New York), attending the Association of Writing & Writing Programs convention as part of Starcherone’s team in 2010. He went on to attain an MFA in Creative Writing and Literature from Stony Brook University’s Southampton campus, where he was employed first as a graduate assistant (assisting with the department’s office work, working on the literary journal The Southampton Review, helping to run the Young Artists & Writers Project summer retreat, and joining the Student Organization of Southampton Arts as its treasurer) and later as an adjunct instructor (personally developing the concept and drafting the syllabus for a Postcolonial Literature course, and teaching it alongside other courses after receiving university approval). At this time, Mr. Haq also served first as a summer editor and later as a freelance reporter for the Long Island-based weekly newspaper Dan’s Papers; in addition to the approximately 25 articles written for the newspaper, he also published 7 works of fiction in various journals during this 3-year span.
After graduating and beginning his move to professional work, Mr. Haq relocated to Chicago, where he briefly assisted with the launch of a barbershop trade magazine as its editorial coordinator. Subsequently, he spent time employed in office settings while taking on freelance editorial work, until his return to the classroom as a tutor and instructor in late 2017. At this time, Mr. Haq was employed as an English tutor at National Louis University, an instructor at East West University, and an instructor at Dominican University, where he taught composition and literature courses to freshmen and sophomores.
Following a move to Philadelphia, Mr. Haq worked for some months supervising a small team of scorers grading statewide standardized English exams, before again reentering academia and teaching literature and composition courses at Lincoln University and Camden County College while also tutoring graduate students at Jefferson University.
Two years into the COVID-19 pandemic, Mr. Haq left university employment behind and moved to the private sector, taking a position with the South Asian American Digital Archive. Here, he was first hired as the archive’s education outreach coordinator, and in this role worked directly with educators and administrators to incorporate SAADA’s resources into K-12 and college/university classrooms. He also researched and wrote material for SAADA's walking tours and other initiatives, designed professional development workshops for teachers, and worked to assist the archive’s grant manager in crafting narratives for grant applications. Later, he moved to the role of archives coordinator, in which he maintained and grew the organization’s postcustodial digital archive and participatory platforms, created descriptive metadata, worked with donors, researched existing collections, and continued his responsibilities of writing and editing copy. In this position, Mr. Haq coordinated the publication of a collection of eleven lesson plans written by expert educators that incorporated SAADA materials for use in college courses, guiding the book from its inception as a grant-funded project to its eventual print publication. He also presented on SAADA’s behalf at a number of events, including a guest presentation during an undergraduate community archives course at Swarthmore College and as a panelist at the New Jersey Historical Commission Conference in 2022.
Most recently before joining Ponder Diversity Group, Mr. Haq worked as a grants consultant for Mother Earth Literacies LLC, an environmental- and racial-justice-focused organization which works with community organizations & nonprofits to perform climate and culture assessments, build inclusive environments, and develop sustainability strategies. Mr. Haq assisted with writing, proofreading, researching, and reshaping grant narratives, typically functioning as the final set of eyes on an application and working to “punch up” existing copy.
At PDG, Mr. Haq spearheads the development of proposals and grant applications as the development coordinator, as well as helping to conduct legal research, create presentations, and edit written material for the firm. His multifarious background serves him well in this role, as he is called to assist with a wide variety of written work. Bolstered by his strong history of practical experience and grounded by his firm belief in diversity, justice, and the importance of equal access to opportunity for all, Emmett Haq looks forward to supporting PDG as it forges its path to success.
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Freyja Sutherland Harris is a distinguished DEI Attorney and Consultant with Ponder Diversity Group. Freyja holds dual Master’s degrees from the University of Colorado and a Juris Doctor from Wayne State University Law School, as well as the prestigious position of Executive Director at the Coalition for Home Repair, showcasing her commitment to societal betterment. Freyja's career is marked by an unwavering dedication to DEIJ, particularly within the realms of community development, housing, and organizational management. Her professional path has traversed various sectors, including legal, educational, and non-profit, reflecting her versatile expertise and adaptive leadership style.
In a testament to her multifaceted skills and impact, Freyja has held significant roles such as the Chief Administrative Officer at Detroit Employment Solutions Corporation, Executive Director of the Florida Coalition for the Homeless, and even a role drafting legislation with the Colorado General Assembly. Each position has allowed her to implement strategic initiatives and manage complex projects at various organizational levels. In her current role with the Coalition for Home Repair, Freyja continues to advocate for home preservation and affordable housing, emphasizing the importance of safe, accessible living spaces for all community members. Her work not only addresses immediate needs but also contributes to the broader conversation on equitable housing policies and practices. Additionally, as the owner and principal consultant at Visible Orange Consultants, PLLC, her work spans across contract development, HR, and regulatory compliance, highlighting her comprehensive approach to fostering inclusive workplaces.
As the owner and principal consultant for Visible Orange Consultants, PLLC, Freyja's position focuses on aiding organizations in embracing DEIJ values through policy integration, conflict resolution, and capacity-building. Her work spans across contract development, HR, and regulatory compliance, highlighting her comprehensive approach to fostering inclusive workplaces. Additionally, in her past work as the director of Pontiac Funders Collaborative, Freyja led a team effort involving funders, community members, and governmental entities to address key societal challenges. She managed significant budgets and nurtured a culture of strategic philanthropy, emphasizing DEIJ principles in community engagement and grantmaking.
As Michigan Benefits Access Director of the Michigan Association of United Ways, Freyja managed a multimillion-dollar budget, developed online engagement tools, and orchestrated comprehensive training programs, enhancing statewide access to benefits. Similarly, in her role as Senior Program Officer at Max M. & Marjorie S. Fisher Foundation, Freyja managed a portfolio of grants focusing on early education and arts & culture, improving grantmaking processes and supporting partners in program development and assessment. And she has served in a wide array of housing-related positions, from Management Specialist at U.S. Housing and Urban Development (where she was instrumental in refining administrative management policies, coordinating data analysis, and addressing operational challenges) to Management Analyst at the Florida Department of Children and Families’ Office on Homelessness (where she oversaw significant homelessness prevention and housing programs, ensuring regulatory compliance and effective fund utilization, alongside providing technical assistance to grantees) to Housing Counselor and Policy Liaison at the Colorado Coalition for the Homeless (where her role involved developing housing program procedures, liaising with state agencies, and ensuring program compliance).
Freyja is also no stranger to educational spaces. As the Assistant Dean of Student Affairs and DEI at the University of Michigan School of Music, Theatre, & Dance, she provided DEI-focused strategic leadership, fostering an inclusive academic environment. Her role included compliance oversight, academic support, and community engagement, enhancing the institution's commitment to diversity and inclusion. Freyja's professional memberships and accolades, including serving on the Board of Lakewood University and receiving the U-M North Campus MLK Spirit Award, underscore her influence and recognition in the field. Her contributions to the legal and DEIJ landscapes are not just professional accomplishments but also reflect her deep-seated passion for justice and equality; this passion, coupled with her high-level experience, secures her place as an indispensable member of our project team.
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When searching for a hardworking, experienced human resources trailblazer, one would be hard pressed to find a more qualified professional than Betty Torres. Over twenty years of HR work across multiple specializations (including labor relations, organizational development, talent acquisition, technology, employee relations, compliance, and management) set Ms. Torres apart as a standout in her field. As a Senior Consultant with Ponder Diversity Group, she works to address any HR-related concerns that arise.
Ms. Torres’ professional background is built on the foundation of her educational accomplishments—she’s the holder of both a BSBA in Human Resources Management from Roosevelt University and an MPA in Human Services Administration from the Spertus Institute for Jewish Learning and Leadership. In addition, she maintains a position on the Executive Advisory Board of Loyola University’s Quinlan School of Business, holds SHRM and SPHR certifications from DePaul University and an FMLA/ADA certification from the National Employment Law Institute, and has been certified by the American Contract Compliance Association as a Title VII trainer.
The majority of Ms. Torres’ lengthy career in the field of human resources has been in service of Cook County Government, which presides over more than five million residents (almost half the population of Illinois). She was hired in 1991 as a Senior HR Generalist and Deputy Director of HR at the County Clerk’s office, where she oversaw daily operations and created policy and procedure for hundreds of employees. After a promotion to Manager of Compensation and Classifications at the Bureau of Human Resources, she took on the responsibilities of crafting job descriptions, advising internal and union leadership, building budgetary projections, and advising the Bureau Chief on confidential matters.
Later, as Director of Human Resources for the Cook County Health and Hospital System, Ms. Torres was tasked with recruitment and discipline of thousands of doctors, nurses, and technicians; she next returned to the Bureau of Human Resources as a Senior Labor Relations Liaison before working for several years as the Special Assistant to the Chief Administrative Officer of Cook County, advising leadership on changes in HR policy and talent acquisition. In 2021, she took on the role of Chief Human Resources Officer at the County Clerk’s office, where she oversaw labor relations, talent acquisition, local and federal compliance, policy development and implementation, training and development, records management, and payroll administration and benefits. Her most recent role with Cook County was as the Director of Human Resources at the Office of the Chief Judge, where she oversaw all levels of human resources for over 500 employees.
Outside of her employment with Cook County, Ms. Torres has also been employed with the State of Illinois as the Director of Human Resources for the Illinois Department of Employment Security (where she notably spearheaded a revamp of their records management mandates and moved manual and paper processes to electronic systems), as well as the U.S. Census Bureau, where she supervised daily operations as Regional Director of Human Resources. She has worked as a Senior HR Generalist for the Taproot Foundation since 2009, advising non-profit organizations with HR capacity building, policy development, and payroll administration.
Aside from her well-honed areas of HR expertise—including but not limited to labor relations, organizational development, workforce development, compliance, technology, and fiscal operations—Ms. Torres is proficient with all relevant software and fully fluent in Spanish, and her highly effective communication skills and critical thinking make her a valuable asset to any team. PDG looks forward to the wide array of additional talents Betty Torres will bring to our firm.
related capabilities
Diversity, Equity & Inclusion Advisory
The benefits of diversity, equity, and inclusion (DEI) for businesses are unquestionable. Research studies nationwide consistently demonstrate the significant advantages that diverse workplaces offer, such as a broader range of perspectives, faster, better solutions, larger and better pool of talent, improved workplace productivity, and increased employee retention, as well as better customer relationships, increased customer loyalty, improved business innovation, improved reputation and better financial performance. Despite recent controversies fueled by legal decisions, the business case for DEI is clear and it remains a crucial business imperative. Our team has honed expertise as effective thought leaders, advocates, and professionals in this domain. We provide a suite of legally defensible DEI procurement and employment solutions designed to drive our clients' growth, development, and success in a landscape where DEI is increasingly recognized as essential.
Employment Law
We provide practical advice and proactive strategies to clients to ensure compliance and effectively manage litigation risks in employment matters. Consistent with best practices, we offer proactive counseling, leveraging our extensive experience in reviewing and drafting a wide range of employment policies and procedures. Our lawyers and consultants are adept at crafting comprehensive documents, including handbooks, applications, performance evaluation forms, offer letters, and employment contracts, all of which significantly impact the employment relationship. In addition to our document review and drafting services, we design and deliver customized training programs tailored to each client's specific needs. These programs are aimed at equipping employers with the knowledge and skills necessary to navigate complex employment issues effectively. We have also developed workplace assessments designed to assist employers in meeting various compliance requirements and advancing their diversity, equity, and inclusion (DEI) workplace goals.
Cannabis Industry Consulting
Specializing in the cannabis industry presents unique challenges given the evolving legal and regulatory landscape surrounding cannabis businesses. Our focus on providing strategic advice, licensing assistance, and regulatory compliance support tailored to the needs of cannabis businesses is crucial in helping clients navigate this complex environment.